E-recording is about speed and convenience, says Ottawa County Clerk and Register of Deeds Justin Roebuck.
“A lot of our banks and title companies, real estate attorneys, use electronic recording to get land records to our office quickly, conveniently. It's a very cost-effective way of conducting business with our office versus either over the counter or through the mail.”
With Consumer E-Recording, people can securely submit documents to the Register of Deeds office by logging onto the county website and following step-by-step instructions.
“There is a security verification piece, where we ask you to submit a copy of your photo ID. We want to make sure that we have our security protocols down as well. But really in a couple of clicks, you can submit a document for recording.”
Staff will review the documents, and most are approved and recorded within 48 hours or less.
“It's really a very quick transaction. I mean, less than 24 hours in most cases for folks to be able to have a completely recorded document. And then if there is an error on the document that we find, we can easily reject that right back to the customer. “
Documents that transfer property such as deeds and mortgages, however, still have to be recorded in person or by mail.
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